Hayward Industries

Freight Coordinator

3 months ago
Job ID


Position Overview:

Coordinates the movement of all trailer movement and yard report accuracy.  Also coordinates the creation, invoicing and filing of bills of lading for outbound shipments.  Also arranges for the pickup of freight.  



Major Tasks and Responsibilities:

  • Constant interaction with inbound dock, outbound dock, Receiving, Lentz buildings, and switcher drivers to coordinate the movement of trailers back and fourth from the yard to the dock and from the main building to offsites.
  • Tracks all trailer movement.
  • Reviews dock Receiving List for accuracy prior to generating bills of lading.
  • Uses PC and AS400 based applications to generate bills of lading.
  • Calls/faxes/emails carriers for pick up scheduling.
  • Creates receivers for inbound shipments.
  • Validates all bills of lading have been signed correctly and turned back in from drivers.  
  • Invoices /Bills bills of lading after pickup.  Files bills of lading if necessary.
  • Backup responsibility for setting up/scheduling to the floor small parcel shipments.  
  • Creates/prints necessary daily reports for the department utilizing Microsoft Office and AS400 applications.  
  • Other duties may be assigned.


Education and Experience:

High school diploma with at least six months experience; Familiar with and have a working knowledge of Microsoft Excel and Word; Familiar with and have a working knowledge of AS400 applications; 1 to 3 years in shipping/receiving/transportation bill of lading processing.  Some college preferred.  

  • Ability to read and comprehend simple instructions, short correspondence, and memos/emails.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers and other employees of the organization.  
  • Ability to calculate figures and amounts such as discounts, interest, commissions and percentages.
  • Ability to solve practical problems and deal with a variety of concrete variables.  Ability to interpret a variety of instructions furnished in written, oral, or schedule form.  

Physical Requirements:

While performing the duties of this job, the employee is regularly required to sit, use hands to finger keys or controls, and reach with hands and arms.  The employee is frequently required to walk.  The employee must occasionally lift and/or move up to 25lbs.  Specific vision abilities required by this job include close vision.  


Work Environment:

While performing the duties of this job, the employee is occasionally exposed to fumes; the level in the work environment is usually moderate.  


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